Derwentwater Primary School’s Privacy Notice May 2017
How we use pupil information in accordance with the Data Protection Act 1998
We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:
- support our pupils’ learning
- monitor and report on their progress
- provide appropriate pastoral care; and
- assess the quality of our services
This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.
We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information that we hold about your son/daughter, please send your request to the Attendance and Data Officer at firstname.lastname@example.org - please make sure that you write your child’s name in capital letters in the subject line.
We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).
The DfE may also share pupil level personal data that we supply to them with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether the DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract
For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received
If you need more information about how our local authority and/or the DfE collect and use your information, please visit:
If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:
14-16 Uxbridge Road,
Tel: 020 8825 8282
- Public Communications Unit
Department for Education
Great Smith Street
Telephone: 0370 000 2288